Administrative Operations Specialist

Under general supervision, the Administrative Operations Specialist will be responsible for a variety of fiscal and administrative support functions, with complex business functions.  Fiscal functions may include accounting and budget monitoring/auditing.  Administrative functions may include human resources support, inventory control, records management, training, and related duties.  Typical job duties may include the following:

·   Prepares and disperses financial reports using Microsoft Word, Excel and PeopleSoft Financial and HCM systems.

·   Records financial activity in accounting systems/sub-systems.

·   Provides technical assistance and support to internal and external customers regarding administrative issues.

·   Performs complex operational functions, such as inventory control, audits, records, and planning/management analysis.

·   Serves as a liaison with other parties, such as vendors, internal/external auditors, management staff, and/or other agencies.

·   Participates in special projects and development of analyses as directed by the supervisor.

·   Devises and administers training programs and presentations.

·   Coordinates with other departments/individuals to ensure records are accurate and comprehensive. 

·   Prepares files and records for audit.

·   Performs physical and electronic records management.

·   Ensures document destruction in accordance with State Records Retention Schedule.

·   Audits data and system entries for accuracy.

·   Maintains departmental website and information postings.

·   Works effectively in a team environment, demonstrating a positive, productive approach to accomplishing goals.

·   Serves on various committees.

Minimum Qualifications

·   Associate’s degree *and* Three (3) years of related work experience

·   Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications

·   Bachelor's degree in Business, Management, or a related field from an accredited college or university.

·   Experience with PeopleSoft Financials, PeopleSoft HRMS, Concur Travel, and BANNER Student Information System is strongly desired.

·   Knowledge of Microsoft Office Suite, to include a strong skill set with Microsoft Word and Microsoft Excel strongly preferred.

·   Excellent written and verbal communication skills.

Physical Demands

The employee occasionally lifts or moves objects of a light to medium weight, and must be able to lift up to 25 pounds. Work is typically performed in an office environment with intermittent sitting, standing, or walking in various settings.  Full range of hand and finger motion may be utilized for data entry purposes.

Salary/Benefits

Salary is commensurate with education and work experience.  Benefits include paid state holidays, annual and sick leave, and the State of Georgia Benefits package.

Application Deadline

Position considered open until filled.  Candidates must pass a criminal background check.  Applicants must submit an electronic application through Team Georgia Careers, and attach cover letter and resume (incomplete submissions will not be considered).  Please include your annual salary for each position held.

POSITION CONTINGENT UPON FUNDING AND ALLOCATION OF POSITION.

Note: No phone inquiries please.  Due to the volume of applications received, we are unable to personally contact each applicant.  If we are interested in scheduling an interview, a representative from our college will contact you.

All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration.  Savannah Technical College is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except those special circumstances permitted or mandated by law). Invitation to Self-Identify  For compliance activities, contact Melissa Banks, Title IX and Equity Coordinator, Room A110 or (912) 443-3388, mbanks@savannahtech.edu.  Send written correspondence to Savannah Technical College, Attn:  Melissa Banks, 5717 White Bluff Road, Savannah, GA 31405.  STC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate degree.  Candidates may be required to submit a valid Driver’s License, proof of insurability, and/or a driver’s history report for positions involving state travel.